myUFL Portal
General
Q: What is myUFL?
Q: How secure is myUFL?
Q: Why do we need the myUFL portal?
Q: I want to check it out! How do I get started?
Q: I have a suggestion for improving the myUFL
portal. Where do I send it?
Browser Issues
Q: Who do I contact for help with myUFL?
Q. Why should I avoid using the browser back
button?
Q. Should I adjust my browser settings to
accept cookies?
Q. Why is my browser not loading correctly
(i.e. too slow or images not loading)?
Q. I need to upgrade my browser. How can I
do this?
Q. How do I make myUFL my default homepage
in my browser?
Using the Portal
Q. Why do I need to “sign out”
instead of just closing the browser?
Q. How do I add an external link to MyLinks?
Q. What is the Custom Page tab for?
Q. Why does my New User Help pagelet reappear
after I deleted it?
Q. The portal signed me off by itself. How
did that happen?
Q. Where can I find a list of publishers for
myUFL pagelets?
Managing Pagelets and Sections
Q. How do I add pagelets?
Q. How do I add sections to a pagelet?
Q. Can I limit the numbers of articles displayed
in a pagelet?
Q. What is the difference between the Weather
Magnet on my Top Page and on my other tabs?
Authoring/Publishing to myUFL
Q. I just published an article to my pagelet.
Why is it not showing up in the pagelet?
Q. How do I post something to the calendar
of events on the portal?
Q. How can I get this news into the Faculty
News (Staff News, Student News) pagelet?
Q. How do I delete an article?
Using myUFL Systems
Q. I heard the myUFL systems use “role–based
security.” What does that mean?
Q. How do I know if there is a problem with
my role?
Q. I’m a student (faculty/staff), but
when I sign on, I don’t have a Student (Faculty/Staff) Page?
Q. What is Gator Tickets?
Q. How do I access ISIS from myUFL?
Q. Can I check my email through myUFL?
Q. Where can I learn more about the myUFL
systems?
What is myUFL?
Launched in March 2003, the myUFL portal provides UF faculty, staff and
students with direct, easy access to UF’s on–line resources,
information, and myUFL systems.
The portal is the first of several new services created by UF Bridges–a multi–year project to improve University of Florida business processes. The financial, payroll, human resources, and Enterprise Reporting on–line systems are accessible only through the myUFL portal.
For campus news and announcements, myUFL is the ideal place to come. Users can subscribe to news pagelets for most academic units and existing campus news sources like UF News, University Digest and DDD Memos. In addition, important campus news and announcements are delivered to role–based information sources called Faculty News, Student News, and Staff News. Outside news sources include –– New York Times, Chronicle of Higher Education, BBC–World News, Wired News, and many others.
How secure is myUFL?
The portal site uses SSL for all transactions that require encryption. Password
transactions are encrypted and use SSL. Financial, personnel and student
record transactions will be encrypted. The portal does not encrypt news
stories. The portal uses encryption where it is necessary and does not use
encryption when it is not necessary.
To see if a page is encrypted in myUFL please use the following steps.
Internet Explorer:
- Right click in the browser window.
- Select ‘Properties’.
- If encrypted, the ‘Connection’ field will display, “SSL 3.0, RC4 with 128 bit encryption (High); RSA with 1024 bit exchange”.
Netscape Navigator:
- Right click in the browser window.
- Select ’Web Page Info’.
- Click on the ’Security’ tab
- If encrypted, “Connection Encrypted: High–grade Encryption (RC4 128 bit)”, will be displayed.
Why do we need the myUFL portal?
UF has many on–line information sources and many Web sites for getting
things done. The portal provides an opportunity to organize and simplify
access to information and work. The university can ensure that people receive
the information they need and each member of the community can select and
receive information of their choosing. The portal provides a gateway to
all new financial, human resources, payroll systems being implemented on
July 1, 2004. It also houses new data warehouses and reporting tools. Student
systems will be added beginning in 2006.
I want to check it out! How do I get started?
Simply go to http://my.ufl.edu and log on with your GatorLink username
and password. If you have problems logging in, refer to the section in the
Sign On box entitled “Have trouble signing on?”. For new users,
we have Web Tutorials in the myUFL Menu to show you how to navigate and
personalize your portal.
I have a suggestion for improving the myUFL
portal. Where do I send it?
The myUFL team welcomes your suggestions regarding the content and design
of myUFL. The Suggestions link is a communication tool between users and
the myUFL team. To submit a suggestion click on the suggestion link located
on the top navigation bar.
Who do I contact for help with myUFL?
For help with myUFL, contact the UF Help Desk at 392–HELP or helpdesk@ufl.edu.
Technicians are very familiar with the portal and can resolve most issues
very quickly.
Why should I avoid using the browser back
button?
When navigating through myUFL it is best to avoid using the back button
in the browser navigation bar. Instead, use the navigation links within
the web browser window.
Should I adjust my browser settings to accept
cookies?
Yes, your browser should be set to allow “third–party”
cookies.
To allow third party cookies in Internet Explorer 6.x:
- Choose Tools from the browser menu at the top of the window.
- Choose Internet Options.
- Click the Privacy tab.
- Click the Default button.
- You can override automatic handling under the Advanced button.
- After completion, click the Settings... button.
- Click the first radio button: “Every visit to the page.”
- Click the OK button
To get help allowing cookies in another browser, check Help and search for “cookies.”
Why is my browser not loading correctly
(i.e. too slow or images not loading)?
Deleting your cookies and cache resolves MANY Web page errors. Try the Refresh
button first.
To clear the cookies (stores temporary Web page images) and refresh browser in Internet Explorer 6.x.:
- Choose Tools from the browser menu at the top of the window.
- Choose Internet Options.
- Click the General tab.
- Press the Delete Files... button. Click the OK button.
- Press the Delete Cookies... button. Click the OK button.
- Refresh your browser.
To get help clearing the cache in another browser, check Help and search for “temporary files” or “cache.”
I need to upgrade my browser. How can I
do this?
If you are using a UF–owned computer, contact your department’s
network or workstation support personnel for assistance. If you are using
a personally–owned computer, you may download and install Internet
Explorer from the Microsoft Web site. You also
may obtain IE from the UF Software CD,
sold at the UF Bookstore for a nominal charge. Other browsers may be downloaded
from their respective Web sites. If you need assistance, contact the UF Computing Help Desk (392–HELP, helpdesk@ufl.edu)
or your department’s computer support personnel.
How do I make myUFL my default homepage
in my browser?
To make myUFL your default homepage in Internet Explorer 6.x:
- Choose Tools from the browser menu at the top of the window.
- Choose Internet Options.
- Click the General tab.
- In the Address field, type in http://my.ufl.edu
- Click the Apply. Click OK.
To get help with setting up your default homepage in another browser, check Help and search for “default homepage.”
Why do I need to “sign out”
instead of just closing the browser?
For security reasons, it is important to sign out after each session so
that others cannot access your private information on myUFL. Sign on problems
can also occur when signing on too soon after closing a browser without
signing out. When you finish a myUFL session, you should press “Sign
Out”. This cleans up after you and prepares you for your next session.
Signing out is an important step.
How do I add an external link to MyLinks?
This feature allows you to add your favorite links and access them from
any computer. Any saved links––both internal portal links and
external Web sites––will appear in the My Links drop–down
box. This is also where you can edit and delete your saved links. My Links
is available only from the home page level (i.e., tabs show). To add an
external link, follow these steps:
- From the Top Page, Click on Edit My Links.
- Click on My Links. My Links will highlight to yellow.
- Click on Add Link.
- Fill out the URL address. Note: URL address must begin with “http://”. Click OK. Click Save.
- Click on the My Links drop–down box and select Refresh My Links. The link should now appear.
What is the Custom Page tab for?
The Custom Page tab is empty and has no required pagelets. Test users wanted
this tab to place leisure pagelets such as the New York Times or Miami Herald
so that leisure pagelets would be available all the time for easy access
and viewing. The custom tab also allows the users to choose the role–based
news that they do not receive by default. For example, a faculty could subscribe
to the Student News pagelet via the Custom Page tab. This page can be personalized
by content and layout.
Why does my New User Help pagelet reappear
after I deleted it?
The New User Help pagelet reappears when some users add a new pagelet. This
is a “bug” in PeopleSoft. We have submitted a case with PeopleSoft
and hope to have this resolved soon. We apologize for any inconvenience.
The portal signed me off by itself. How
did that happen?
To protect you and the University of Florida from unauthorized access to
the portal, your session will “time out” after 40 minutes of
inactivity. You will receive a warning prior to the time out via a small
pop–up window. Click the OK button to continue your session.
If you do not click the OK button, your portal session will end and you will be required to sign on to myUFL to resume work.
The 40–minute timeout is a necessary security measure due to all future applications becoming available through a single sign–on. Leaving the system open for a long period of time allows others to assume your identity and use all the systems and files to which you have authorized access. While not all the systems are available at this time, this is an opportunity for UF faculty, staff and students to adjust to this more secure environment.
Where can I find a list of publishers for
myUFL pagelets?
A contact list for myUFL publishers is available at the Bridges Web site.
Please contact the appropriate publisher for the section.
How do I add pagelets?
To add a pagelet:
- Click on Personalize Content.
- Put a check mark in the box beside the pagelet you would like to add.
- Scroll down and click on the Save button.
- The pagelet should now appear on your page.
How do I add sections to a pagelet?
Click on the Edit button in the top right corner of the pagelet you would
like to add or remove sections.
- Click on the Edit button in the header of the pagelet.
- Put a check mark in the box beside the section(s) you would like to add.
- Choose the Display Order for each section by placing a number in the box beside the section. (1 = First section to appear below the required section, etc.)
- Click on the Save button.
- Click on the Return to Home link.
- The chosen sections should always appear in the pagelet in the chosen order.
Can I limit the numbers of articles displayed
in a pagelet?
Yes. You can limit the number of articles in a pagelet by clicking on the
edit button in the header of the pagelet. Select the number of articles
to display from the drop down menu.
What is the difference between the Weather
Magnet on my Top Page and on my other tabs?
The weather magnet available on the Top Page tab is static and offers Gainesville
weather. The weather magnet located on your role based tabs (Faculty, Staff,
and/or Student) and Custom Tab allows you enter a zip code for any U.S.
city.
I just published an article to my pagelet.
Why is it not showing up in the pagelet?
If you have published an article and do not immediately see it in your pagelet,
click on the Refresh button in the header of the pagelet.
How do I post something to the calendar
of events on the portal?
The calendar of university events is prepared by the UF Office of Public Relations.
To add an event, please contact calndar@nersp.nerdc.ufl.edu.
How can I get this news into the Faculty
News (Staff News, Student News) pagelet?
A contact list for myUFL publishers is available at the Bridges Web site.
Please contact the appropriate publisher for the section.
How do I delete an article?
To delete an article you must first unpublished the article. To unpublish
an article:
- Click on Manage Content – News Publications – Unpublish Article.
- Select the article you would like to unpublish.
- Click on the “Unpublish” button at the top of the page.
Once the article has been unpublished, the delete button will appear next to the edit button.
To delete and article:
- Click on Manage Content – News Publications – Unpublish Article.
- Search for your article.
- Click on the article you would like to delete.
- Click the “delete” button to delete article.
I heard the myUFL systems use “role–based
security.” What does that mean?
Role–based security means users will be authorized to perform a specific
function or task in the myUFL systems because they have a particular role.
The roles you have will determine what menu item(s) or task list(s) you
will see when you log on to the myUFL portal.
For example, students have the “student” role and will see the Gator Tickets link in the myUFL menu whereas faculty and staff will not. All faculty and staff will have access to Enterprise Reporting, although some data will require additional user roles beyond just the “faculty” or “staff” role. Most roles will apply to functional tasks. For example, employees that are assigned a “payroll processor” role will see links to payroll functions in their myUFL Menu.
How do I know if there is a problem with
my role?
There may be a problem with your role if you are missing services or functions
in the myUFL Menu that are tied into your role. For example, if you are
a staff member, you will be assigned the Staff role and will have access
to the Admin Menu in the myUFL Menu. If you are a student, you will be assigned
the Student role and will have access to student services and functions
such as Gator Tickets and WebMail.
I’m a student (faculty/staff), but
when I sign on, I don’t have a Student (Faculty/Staff) Page?
There may be a problem with your status as recorded in the UF Directory
or another University system. You can check your status via the
UF Directory. Contact the UF Computing Help Desk (392–HELP, helpdesk@ufl.edu).
What is Gator Tickets?
Gator Tickets is a link available to students in the myUFL Menu. The Athletic
Association launched Gator Tickets providing students with access to ticket
reservations for all university athletic events.
How do I access ISIS from myUFL?
Students can access ISIS from the myUFL Menu. Click on the orange arrow
next to UF Applications/Services and then click on ISIS.
Can I check my email through myUFL?
Students can check their email through the WebMail link located in the myUFL
Menu.
Where can I learn more about the myUFL
systems?
Web–based tutorials are available at the Bridges Web site on the Training
page and in the myUFL Menu under the Help link.
